Step 1 - Review Project Suitability
Please e-mail applications to firstname.lastname@example.org.
If you do not receive a confirmation email within two business days of submitting your application, please resend your application and call our office at 303-545-6772 ext. 107.
Review Access Fund grant guidelines and assess whether your project is compatible with Access Fund's criteria. The Access Fund encourages applicants to call the Access Fund at the earliest stage to discuss their ideas with the Grants Program Coordinator to ensure that your proposal meets our grant award criteria before submission.
Step 2 - When to Apply
If your work fits within our guidelines, we welcome your proposal prior to our grant deadlines. Grant applications are reviewed in two cycles each year (Applications MUST be received at the Access Fund office by the deadline date — i.e. applications postmarked on that date will be reviewed in the next cycle.)
Winter Deadline: March 1st
Summer Deadline: August 1st
Step 3 - The Application
Please use the following grant application. We prefer electronic submissions, with attachments sent separately. The proposal should not exceed four pages in length.
Please use only paper clips on the proposal itself (no staples) since we will need to make copies.
Grant application (Word)
Please include proof of 501(c)(3) tax-exempt status with your application, including your EIN.
If you have a fiscal sponsor, you will need to include their 501(c)(3) tax-exempt letter, along with a consent letter from the organization.
For grant requests over $5,000, the grantee organization is required to submit a copy of their most recent annual financial statements, a copy of the organization's bylaws and articles of incorporation, a listing of current board of directors and the IRS determination letter (501(c)(3) or other tax status) and recent form 990. (Individuals and governmental agencies are not subject to this requirement).
Step 4 - Release of Funds
Grant recipients will have up to six months but no later than the end of the calendar year to claim grant money (recipients will need to resubmit a grant application in the following year if the money is not claimed by December 31), and funding will only be released for projects that begin within 6 months of the grant being awarded.
Prior to the release of funds all grant recipients shall agree in writing to:
- Submit a project report. within 30 days of completion of the project. If the project is not completed in the calendar year for which the grant was awarded, grant recipients will need to submit a progress report no later than the end of the calendar year. This should be 2-3 pages, and should include:
- A summary of expenditures (< 1 page) with copies of receipts and invoices attached.
- A short summary about the project with completion dates.
- Photos (if applicable) showing before and after shots of the project, or volunteers in action. The Access Fund uses these photos in our newsletter or on our web site.
- Any copies of local newspaper/magazine coverage.
- Return any unused funds. If the project is not completed within one year of Access Fund approval or the agreed time frame, or is completed at less than budgeted all unused funds shall be returned immediately to the Access Fund.
- Provide Access Fund recognition. All projects must acknowledge the Access Fund by inclusion of the Access Fund logo on signage, publicity and/or outreach materials. The following wording MUST be included: "This project was made possible by a grant from the Access Fund." Sample acknowledgement signage is available from the office. The Access Fund logo can be obtained electronically at www.accessfund.org/logos.
Step 5 - Use of funds
- Grantee will use the funds awarded solely for the purpose(s) stated in their application, and must repay to the Access Fund any portion of such funds not used for those purposes.
- Grantee will not attempt to influence legislation within the meaning of Section 501(c)(3) of the Code using any of the funds granted by the Access Fund.
- Grantee will not use any portion of funds awarded to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office, to cause any private inurement or improper private benefit to occur, or to take any other action inconsistent with 501(c)(3) of the Code.
- Grantee will notify the Access Fund immediately of any change in its operations as a tax-exempt entity.
- Grantee will indemnify and hold the Access Fund harmless from any liability or loss arising in connection with the performance of any work and the grant of funds described in grantee's application.